DORCHESTER TOWN COUNCIL JOB DESCRIPTION

Post: BUSINESS ADMINISTRATION APPRENTICE

Report to: DEPUTY TOWN CLERK

DUTIES

To deliver a series of Projects based on the Council’s activities and to undertake a range of Research tasks to provide the Council with evidence to support its decision making

Collecting raw material into databases and Geographical Information systems

Presenting material in a format that makes it accessible to a wider audience

Setting up and maintaining systems to collect a wide range of project related data

Carrying out Market Research exercises, both for routine operations and at Council events

Examples of projects the apprentice is likely to undertake include Equipment Inventories, a Heritage Asset catalogue, Utility Consumption Monitoring, Event User reports, Wednesday Market users

To make a contribution to supporting the workload of the Office based teams

Customer contact (Phone answering, Post, Reception)

Finance (Preparing Payments and Invoices, researching financial transactions)

Providing support at Events (Community, Business, Mayoral)

Filing & Electronic Filing

Providing a resource to the Council’s partners

Undertaking functions outlined at 1. & 2. on behalf of the Council’s partners, e.g. Arts & Museums, Sport, Community

Undertaking an appropriate course of study related to the field of Business Administration

Any other duties consistent with the needs of the Council and the skills of the applicant

Updated 1 May 2019

TERMS AND CONDITIONS

Date of Commencement:	Approx July 2019

Date of End of Contract:	18 months following commencement

Place of Work:	Town Council offices, 19 North Square

Hours of Work:	37 per week, based on flexible working. Occasional evening and weekend work will be required

Salary:	£7,523 pa, based on £3.90 per hour National Apprenticeship Wage (adjusted annually in April)

Notice:	One month in writing by either side

Other Conditions:	Free Car Parking is available

Training on an approved Apprenticeship course will be provided

Leave:	23 days plus Statutory Holidays, all paid.

Confirmation of Appointment:	Subject to

Satisfactory Medical report

Satisfactory completion of six month period of probation to enable you to demonstrate suitability for the post

Sickness:	First 4 months: No pay

Remainder First Year: 1 month Full, 2 months Half Pay

Second Year: 2 months Full, 2 months Half Pay

Pension:	You have the right to opt into the Council’s Occupational Pension Scheme

All Other Conditions:	Follow the Council’s Standard Terms and Conditions of Employment and are available on request

DORCHESTER TOWN COUNCIL APPRENTICESHIP APPLICATION FORM Please complete in black ink and return to the address on the back page either by email or post Please do not use staples for additional information sheets of paper All the sections of this form should be completed

VACANCY DETAILS
Appointment of Business Administration Apprentice	Closing Date: Noon Monday, 10 June 2019
Where did you see the advertisement?
PERSONAL DETAILS
Surname:	First Names:
Home Address:	Telephone Numbers/Email address: Telephone: Email:
Valid Driving Licence: YES ☐ NO ☐ PROV ☐ Penalty Points: YES ☐ NO ☐ No. Car Owner: YES ☐ NO ☐
Postcode:
Are you related to (or are you the spouse/partner of) any employee of Dorchester Town Council? YES ☐ NO ☐ If yes please give details: Canvassing will disqualify your application or make you liable to dismissal if appointed.
EDUCATION AND TRAINING
From	To	Schools, Colleges, University, etc attended (latest first)	Qualifications attained (with grades)
From	To	Schools, Colleges, University, etc attended (latest first)	Qualifications attained (with grades)
EMPLOYMENT HISTORY
Please indicate all previous positions held (including any with this Council) starting with the most recent.
From	To	Position	Employer and Location	Reason for Leaving
REASONS FOR APPLYING
This should include the following: Your reasons for applying for the apprenticeship How your skills, experience and personal qualities relate to the apprenticeship requirements (please see the person specification on the apprenticeship description). You are welcome to also include examples of voluntary or unpaid work which you feel support this. Please continue on a separate sheet if necessary.
REFERENCES
Please provide two referees with knowledge of your work / character. One must be your current or most recent employer. If you have worked for your current employer for less than 6 months please attach another referee’s name who must be a previous employer. If one of your referees is a personal one the referee should not be related to you in any way. References will be taken up in confidence.
a) Referee Name
Job Title / Relationship to You
Address
Phone	Email
Can we contact this referee prior to interview? YES ☐ NO ☐
b) Other Referee Name
Job Title / Relationship to You
Address
Phone	Email
Can we contact this referee prior to interview? YES ☐ NO ☐
SPARE TIME ACTIVITIES
ADDITIONAL INFORMATION	MEDICAL INFORMATION
Please give details below of any convictions other than those which are ‘spent’ under the provisions of the Rehabilitation of Offenders Act 1974. Failure to disclose such convictions could result in dismissal. Any information given will be treated in the strictest confidence.	Please state below how many days sickness absence you have taken in the last 2 years, giving reasons. This also applies to periods of unemployment when you would have been unfit for work.
1. I confirm that the above information is complete and correct and that any untrue or misleading information will give my employer the right to terminate any employment contract offered. 2. I understand that the Council reserves the right to require me to undergo a medical examination. (Should we require further information and wish to contact your doctor with a view to obtaining a medical report, the law requires us to inform you of our intention and obtain your permission prior to contacting your doctor). I understand that this information will be retained in my personnel file during employment and for up to six years thereafter and understand that information will be processed in accordance with the Data Protection Act 1998 and the General Data Protection Regulations 2018 and I give my consent to this. Data may therefore be passed to other members or officers of the Council who require my information for legitimate business purposes. . 3. I agree that should I be successful in this application, I will, if required, apply to the Criminal Records Bureau/Disclosure Scotland for a basic disclosure. I understand that should I fail to do so, or should the disclosure not be to the satisfaction of the Council any offer of employment may be withdrawn or my employment terminated. Signed Date Click here to enter a date.
Completed applications should be sent to: The Town Clerk, Dorchester Town Council, 19 North Square, Dorchester, Dorset. DT1 1JF or: E-mail: admin@dorchester-tc.gov.uk